Office move involves multiple processes which you should take into consideration for. If you are an experienced entrepreneur with a big business or just a new tycoon with a startup business, you need detailed planning for a more organised move. Whether it is for expansion, increased company’s visibility, or even downsizing, for whatever reason you have, thorough planning and preparation are necessary for a successful office move. If you think it is just like the moving processes of a home move, you need to think again.
You certainly want to avoid lost hours and any last-minute issues for your office move. We highly suggest hiring professional movers and packers Dubai. Also, you need to start the preparation as early as possible and to follow these tips we have gathered to a more organised and hassle-free office move.
1. Plan your office move
Moving to a new office location would be tough if you did not plan in advance. If possible, plan as early as 3 to 6 months especially for larger businesses to secure and finish all urgent and important tasks before the office move. Each employee plays a major role during the move. Be sure to give them a list of tasks they need to do before, during and after the move. This will avoid any issues as the move may hinder the workflow. This will make them aware of their duties and will make the move easier.
For a successful office move, a detailed plan is key. This includes a timeline of the moving process, setting a moving date and most especially, identifying a budget to avoid any surprise expenses. If you are planning to ask for assistance from a professional moving company in Dubai, having a comprehensive floor plan of your new office location is necessary for you to give clear instructions about the placement of all your stuff. This will also minimize the time in arranging your new office set up as they have already put the items in the correct rooms.
2. Create a managing team
Creating a managing team for your office move will help you big time especially If you have a medium to large business size. You can appoint one person you trust in each department to manage the employees during the move or ask for volunteers. This way, it will be easier for you to inform everyone in your company as you can just contact your managing team and they can disseminate information to their department. Also, the managing team can assist and guide employees under their department which will make the task easier.
If you have a smaller business size, you can still assign a few people you trust and you know have the capability to help with planning and preparation for your move. Whatever the size of your business is, having a meeting with your managing team is a huge help to identify the current issues in the former office. You will have the chance to hear the thoughts and suggestions of your employees to improve the situation in your new office location. This will surely make them more productive and efficient.
3. Make a moving checklist
A helpful thing you can do to keep track of all the necessary tasks for your move is creating and following a checklist for your office move. Be sure to list all tasks needed to be done, things that needed to be moved and tasks that are already in progress for your move. Also, you can avoid forgetting important tasks since you can monitor the development of each task from time to time.
Provide a checklist to your managing team for them to deliver the checklist to each employee of their department. Don’t forget to provide a checklist to your office movers if you will be getting one. This way, your employees and movers are well prepared, and your move will be in an organised manner. You can avoid forgetting any tasks and avoid losing items or equipment.
4. Notify the IT team
The I.T team should be notified as soon as you finalized your moving date. Why? This is because the I.T. team should have enough time to draft a plan on how they can disconnect and transfer all technical stuff which includes computer equipment, phone connections, servers, internet plans, etc. which are all necessary in every office. Also, they need to check and evaluate the new office location and all the technical elements if they need to do some upgrades to have a successful office move.
Once all the items and the office are evaluated, there are a few items that you don’t need anymore in your new office but are still in good condition, you may want to donate or recycle these items which is definitely a worthy cause. However, for totally damaged equipment, you can check environmental protection agencies on what you can do with those technical items and how to correctly dispose of them.
5. Communicate with your employees
Communication is one of the most important activities you need to do before, during and after your move. You need to make sure that you give a heads up about your office relocation for them to be prepared. Each of your employees has their own coping mechanism to change, so giving them enough time to process the changes will help them manage it easily. You can boost their morale and confidence by talking and listening to them directly or let your appointed managing team do it. Just make sure your managing team is approachable and will listen to the employees in each department.
Furthermore, you must be consistent in updating them on the moving plans and the schedules. Giving them all the changes at the new business including new building rules, phone numbers and the new address is required. You can inform them easily through posted notices, regular emails and even announcements during meetings.
6. Hire professional movers and packers Dubai
Having the help of your employees only during a move has both advantages and disadvantages. It can be less and will improve your employees’ relationship and team efforts. But this may also cause issues like damaging your office things or worse injuries to your employees which will cost more money and time than hiring professional movers and packers in Dubai.
Moving to a new office location can be exciting as new opportunities may open for your business. However, there are many things you need to consider to ensure that your move will be a success, and one of those is hiring a moving company to facilitate your office move. With Wise Move, you can reach different movers in Dubai that can offer you the best service, by submitting just one request. Not just movers in Dubai, but also movers in Sharjah, movers Abu Dhabi and movers all over UAE. With the moving company’s help, you can avoid any possible injuries to your employees or damages to your things giving you a safe and hassle-free office move.